Otis
by Sistemia
Otis
by Sistemia
For service businesses that miss calls, forget follow-ups, and lose reviews. Otis answers, books, reminds, and reports — managed by us, every month.
Otis is an AI that runs on the things small businesses actually do — texting back leads, confirming appointments, asking for reviews, chasing paperwork, writing follow-ups, building reports.
He shows up in the channels you already use: your phone number, your email, your calendar. Your customers get fast, helpful answers in your brand voice. Otis is upfront when asked, and hands off to you whenever it needs human judgment.
You don't manage him. You don't configure him. You hire him through us — and we keep him sharp every month.
Four operating modes. One employee. For less than a part-time hire, Otis covers the work that would normally take a receptionist, a scheduler, a follow-up coordinator, and a bookkeeper-light — combined.
Every text, call, and inquiry gets a fast, human-sounding reply.
Calendars stay full and confirmed. Reschedules happen quietly.
The work that earns and recovers money — done without you in it.
You always know the state of your business in two minutes or less.
Real entries from a typical Monday for a service contractor. Names and numbers changed; the flow is real.
Texted back 3 calls from the weekend. One was a no-AC family in Roseville. Booked Monday 11 am.
1 booked job · ~$420 pipelineSent ETAs to today's 8 scheduled jobs. Mrs. Patel asked to push to 2 pm — moved it.
Zero confused customersPulled invoices past 14 days. Sent 5 friendly reminders with one-tap Stripe links. Two paid by 11 am.
$1,640 collectedCaught Anderson's $4,200 furnace estimate from 2 weeks ago. Nudged with a "still on?" Reply landed by lunch — scheduled Thursday.
1 job recoveredJohn Smith asked about your refund policy and sounded frustrated. Held the response — flagged it to your phone with the transcript.
1 escalation, handledSent 11 review requests to last week's completed jobs. By 8 pm, 4 five-star Google reviews landed.
+4 reviews · +0.2 avg ratingTexted you the day's recap: jobs handled, money collected, what needs you tomorrow. No dashboard. Just the answer.
2 minutes to readPick a moment from Otis' day and see how the same work shows up in three places — a private workspace, your team's Slack, and a text to your phone. He adapts. You don't switch tools.
One event · three voices · zero CRM to learn
We train Otis to fit the way your shop actually runs. Same employee, different playbook.
Confirms appointments, recovers no-shows, asks happy patients for reviews, and runs new-patient intake by SMS.
Follows up cold leads weekly, drafts listings, watches comps, and only pings you when something needs human eyes.
Texts back missed calls in 30 seconds, qualifies the job, books the slot, sends you a clean dispatch ticket.
Triages new inquiries, gathers intake, schedules consults, and keeps existing cases moving with deadline alerts.
Greets new sign-ups, nudges no-shows, recovers lapsed members, and runs your review pipeline.
If your day involves a phone, an inbox, and a calendar — Otis can take half of it off your hands.
Tell us what you do →Otis runs on rails you control. He's transparent about what he is, and hands the wheel back the moment a decision needs you.
45-minute call. We map the work you hate doing, the work your customers are waiting on, and the gaps where money is leaking out.
We give him your voice, connect him to your tools, and teach him your playbook. You don't touch any of it. About a week of our work.
You text him like you'd text a colleague. He texts you back when something needs your eyes. Every week we sharpen him.
Different from what you're probably already paying for — or considering. Here's how the math actually breaks down.
Otis isn't trying to be the cheapest answer. He's the one that runs without you in it.
One booked job pays for him. One saved lead per week pays for him. One fewer no-show, one recovered invoice, one extra review — that's the point.
We audit your business, design Otis for your specific work, connect him to your tools, and have him working in about two weeks.
Otis keeps working. We keep him sharp. New skills as your business grows. Always one text away.
A short form, five minutes. You'll see a personalized preview of what Otis would do for your business — then we'll set up a 30-minute call.
Roseville · California · serving small businesses across the US